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  • Office Manager-FULL TIME

    Locations throughout Canada
    --
    Clearview Institute
    Jan 29, 2019

    Our busy General Ophthalmology division is currently seeking new talent in the full time role of a seasoned and experienced OFFICE Manager to accompany our team of highly qualified professionals. Position is for our new location at 4100 Yonge Street. 

    The Office Manager will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision and task delegation.

    Energetic professional who doesn’t mind wearing multiple hats. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

    Responsibilities:

    • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

    • Partner with HR to maintain office policies as necessary

    • Organize office operations and procedures

    • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

    • Manage doctors schedules

    • Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled.

    • Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office

    • Allocate tasks and assignments to subordinates and monitor their performance

    • Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff

    • Responsible for recruiting staff for the office and providing orientation and training to new employees

    • Ensure top performance of office staff by providing them adequate coaching and guidance

    • Remain updated on technical and professional knowledge by attending educational workshops, joining professional associations, building networks with fellow professionals and reviewing of industry publications

    • Coordinate office staff activities to ensure maximum efficiency

    • Evaluate and manage staff performance

    • Recruit and select office staff

    • Organize orientation and training of new staff members

    • Coach, mentor and discipline office staff

    • Ensure security, integrity and confidentiality of data

    • Design and implement office policies and procedures

    • Oversee adherence to office policies and procedures

    • Handle customer inquiries and complaints

    • Manage internal staff relations

    • Maintain a safe and secure working environment

    Requirements:

    • Proven office management, administrative or assistant experience

    • Knowledge of office management responsibilities, systems and procedures

    • Excellent time management skills and ability to multi-task and prioritise work

    • Attention to detail and problem solving skills

    • Excellent written and verbal communication skills

    • Strong organizational and planning skills

    • Proficient in MS Office

    • Knowledge of clerical practices and procedures

    • Knowledge of human resources management practices and procedures

    • Computer skills and knowledge of office software packages

    You desire an environment where hard work and quality performance are rewarded, we provide competitive compensation with benefits. 

    To apply for this position please send your resume via email to the Clinic Manager [email protected] .

    For more information about our organization please visit:

    Website: www.clearviewinstitute.com  

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